Privacy Policy

Children’s Development UK
Last updated: 20th March 2026

Hello,

We care about your privacy- personal information.

This page explains:

  • What information we collect.
  • Why we collect it.
  • How we keep it safe.

We have written this in a simple way, so it is easy to understand.

Who are we?

Children’s Development UK is a service helps children and young people with:

  • Differences in their development from different reasons
  • Learning
  • Behaviour
  • Eating
  • Sleep

We work with families to understand and support children.

What information do we collect?

We may collect:

About children

  • Name
  • Date of birth
  • Health and development information
  • School information

About parents or carers

  • Name
  • Contact details (email, phone number, address)
  • Health information
  • Wider family health information

From our website

  • Basic information like how people use our website (this does not usually identify you)

Why do we collect this information?

We collect information to:

  • Understand a child/ young person’s needs.
  • Provide assessments and support.
  • Communicate with families.
  • Prepare and submit reports.
  • Communicate with other professionals.
  • Improve our services.

We only collect what we need.

Do we share your information?

Sometimes we may share information, but only when needed.

We may share with:

  • Doctors e.g. Your GP, CAHMS, Your local Child Development Service
  • Schools
  • Therapists
  • Your parents/ carers* (relevant to young people)
  • Other professionals (within and outside our service) where relevant e.g. social workers

We will:

  • Ask for your permission first when we can.
  • Only share what is necessary.
  • Keep information safe.

How do we keep information safe?

We take safety seriously.

We:

  • Store information securely.
  • Use password-protected systems.
  • Only allow trained staff to access information only when they need to.

How long do we keep information?

We only keep information for as long as we need it. There are laws and good examples from other organisations which help us do this. Sometimes we must keep records for longer than the law states for medical or legal reasons.

Your rights

You have important rights.

You can:

  • Ask to see your information.
  • Ask us to correct mistakes.
  • You may request the deletion of information in certain circumstances.
  • Ask questions about how we use your data.

Information collection from our website

What about cookies?

Our website uses cookies (small files that help the website work).

You can choose whether to accept them.

See our Cookies Policy for more details.

What if you are worried?

If you have any questions or worries, please talk to us.

Contact us

Children’s Development UK
Email: [email protected]
Telephone number: 07503213561
Address: 167–169 Great Portland Street, 5th Floor, London, W1W 5PF

A note for parents and carers

We aim to explain privacy in a way children can understand.

If you would like a more detailed legal version of this policy, please contact us.

Important

We always try to:

  • Be honest.
  • Keep information safe.
  • Respect children and families.

Privacy Policy (Adult version)

Children’s Development UK
Last updated: 20th March 2026

1. Introduction

Children’s Development UK (“we,” “us,” “our”) is committed to protecting and respecting personal data and maintaining confidentiality in line with professional, ethical, and legal standards.

This Privacy Policy describes how we collect, use, store, and share personal data in accordance with:

  • UK General Data Protection Regulation (UK GDPR)
  • The Data Protection Act (DPA) 2018
  • Privacy and Electronic Communications Regulations (PECR)
  • The Data (Use and Access) Act 2025 (DUAA)
  • The Common Law Duty of Confidentiality (CLDC)
  • Working Together to Safeguard Children (2018, updated guidance)
  • NHS Records Management Code of Practice (2021)
  • Relevant professional standards and clinical governance frameworks

This policy applies to all data processed as part of our clinical services, multidisciplinary assessments, and website use.

2. Service Model and Clinical Governance

Children’s Development UK is an independent private paediatric service providing multidisciplinary assessment and support for children and young people.

Our team may include:

  • Occupational Therapists
  • Other Allied Health Professionals
  • Paediatricians
  • Paediatric Dieticians
  • Paediatric Nurses
  • Psychologists
  • Physiotherapists
  • Speech and Language Therapists

We operate within a clinical governance framework, which includes:

  • Confidential record-keeping
  • Information sharing protocols
  • Safeguarding procedures
  • Regular review of data protection practices
  • Guidance from relevant regulatory bodies.

3. Data Controller

Children’s Development UK is the Data Controller.

Contact details:
Email: [email protected]
Address: 167–169 Great Portland Street, 5th Floor, London, W1W 5PF 

Data Protection Lead: Dr Griselda Wireko-Brobby

4. Categories of Personal Data

4.1 Parents and Carers

  • Name and contact details
  • Correspondence and communications
  • Consent records

4.2 Children and Young People

  • Name, date of birth, address
  • Educational information
  • Family and developmental history

4.3 Special Category Data (Health Data)

We process sensitive health data, including:

  • Medical and developmental history
  • Neurodevelopmental profiles (e.g. autism, ADHD)
  • Cognitive and behavioural assessments
  • Therapy reports
  • Safeguarding-related information (where relevant)

5. Lawful Basis for Processing Data

Article 6 UK GDPR

  • 6(1)(b) – Contract (provision of clinical services)
  • 6(1)(c) – Legal obligation
  • 6(1)(f) – Legitimate interests (service management, governance)

Article 9 UK GDPR (Special Category Data)

  • 9(2)(h) – Health or social care provision
  • 9(2)(a) – Explicit consent (where required, e.g. reports shared externally)

6. Purposes of Processing

We process personal data to:

  • Conduct multidisciplinary developmental assessments
  • Provide diagnosis, formulation, and recommendations
  • Produce clinical reports
  • Communicate with families and professionals
  • Coordinate multidisciplinary care
  • Maintain accurate clinical records
  • Ensure safe and effective care delivery
  • Meet legal, regulatory, and safeguarding obligations
  • Support audit, quality improvement, and clinical governance

7. Safeguarding and Duty of Care

Safeguarding is a core responsibility of our service.

We may share personal information without consent where necessary to:

  • Protect a child or young person from harm
  • Respond to safeguarding concerns
  • Comply with statutory safeguarding duties

This may include sharing information with:

  • Local authority safeguarding teams
  • Health services
  • Police or other relevant agencies

All safeguarding decisions are:

  • Proportionate
  • Recorded clearly
  • Made in line with Working Together to Safeguard Children (UK guidance)

8. Information Sharing

We may share information with:

  • General Practitioners (GPs)
  • Schools and educational settings
  • NHS services
  • Therapists and multidisciplinary professionals
  • Social workers where relevant

Principles of sharing:

  • Minimum necessary information only
  • Clear purpose for sharing
  • Consent obtained where appropriate
  • Secure methods of transfer

9. Data Security

We maintain robust data security measures, including:

  • Secure electronic clinical record systems
  • Role-based access controls
  • Encryption where appropriate
  • Secure email and data transfer systems
  • Staff training in confidentiality and data protection

When a child or young person is adopted whilst using our service, we will manage their data and records in line with the current gold standard best practice (NHS Guide for Dealing with Medical Records for Adopted Patients).

We regularly review our security processes as part of clinical governance.

10. Data Retention

We retain records in accordance with:

  • Professional standards
  • Medico-legal requirements
  • Best practice guidance (e.g. NHS Records Management Code of Practice where relevant)

Typically:

  • Children’s records are retained until adulthood and for a defined period thereafter

Data is securely deleted or anonymised when no longer required.

11. Your Rights

Under UK GDPR, you have the right to:

  • Access personal data (through a process called a Subject Access Request)
  • Request correction of inaccurate data
  • Request erasure (where applicable)
  • Restrict processing
  • Object to processing
  • Request data portability (obtain and transfer your personal data to another service provider)

Requests should be made in writing to the contact details above.

12. Multidisciplinary Working and Confidentiality

As a multidisciplinary service:

  • Information may be shared internally between professionals involved in a child’s care
  • All team members are bound by confidentiality and professional codes of conduct
  • Information sharing supports safe, coordinated, and effective care

13. Website and Digital Data

We collect limited website data such as:

  • IP address
  • Browser type
  • Usage data

This is used for:

  • Website functionality
  • Security
  • Service improvement

See our Cookies Policy for further details.

14. International Data Transfers

Where digital services involve storage outside the UK:

  • We ensure appropriate safeguards (e.g. adequacy decisions or Standard Contractual Clauses)
  • Data protection standards equivalent to UK GDPR are maintained.

15. Complaints

If you have concerns, please contact us first. See our Complaints Policy for further details.

You may also contact:

Information Commissioner’s Office (ICO)
https://ico.org.uk
Telephone: 0303 123 1113

16. Policy Review

This policy is reviewed regularly as part of our clinical governance and compliance processes, including preparation for regulatory inspection (e.g. CQC).

17. Contact

Children’s Development UK
Email: [email protected]
Telephone number: 07503213561
Address: 167–169 Great Portland Street, 5th Floor, London, W1W 5PF